Our Outlook signature for Office 365 is automatically generated with the user's information, customized to the company's graphic profile and works seamlessly on all platforms without third-party software.
Having a consistent email signature that follows your organization's graphic guidelines is crucial to strengthen your brand and avoid variations, such as old profiles or unofficial fonts. Now available for Office 365, our Outlook signature works seamlessly on all versions of Outlook - the web version, installed client versions for Windows and Mac.
The signature is automatically generated based on the user's personal details, such as name, email address, department and phone number. It can be centrally managed to ensure that it follows the company's graphic profile.
The solution is fully integrated into the Office 365 platform, without involving any third-party provider, and requires no installation.
It is also possible to create several different signatures, for example for reply emails, English-language emails or seasonal signatures. The system automatically manages which signature is used for new emails or reply emails.
Q: Is the email sent through Rehngruppen, so that you can read my email when I use the email signature?
Answer: No, we can never read your emails. This is because the Add-in is located on your end, on the client side. The email is therefore not sent via Rehngruppen. The only thing that happens when the tool is used is that the signature is applied to your email.
Question: How do the Rehn Group Add-ins work?
Answer: You can read about how our Add-ins work on this page: rehngruppen.se/faq/informationssakerhet.
Question: How does the email signature tool work?
Answer: You can read about how the tool works on this page. There you can also test the tool yourselfrehngruppen
Question: How do I find the email signature tool in Outlook?
Answer: The email signature tool is available directly in Outlook. To access the tool, click on the signature selection button (your organization logo) in the menu, under the Message tab. This tab is visible when you create or reply to an email.
Q: Can I see what the signature looks like before I send the email?
Answer: Yes you can see what the signature looks like. The signature view in your email.
Question: Can I have more than one signature?
Answer: Yes, it is possible. If the administrator of your organization has chosen to create multiple signatures, you can choose between them via the panel on the right, which you display by clicking on the signature selection button in the menu.
Q: Are installations required on my computer in order to use the tool?
Answer: No, not if you are using New Outlook, Outlook on Mac or Outlook Online.
However, if you use Outlook Classic, you need to install an add-in that applies standard and response signatures. Rehngruppen sends an MSI to your IT department, which then distributes the tool to users. The user needs to restart Outlook Classic for the new signatures to be added. Other functions, such as changing signatures and viewing the signature panel, work the same in Outlook Classic as on other platforms.
Question: How do I create an email signature?
Answer: You create email signatures via the Rehngruppenportal 365|TemplateExtender. You can create several different signatures. For example, you can have different signatures for Swedish/English or standard/reply signature.
You create the signature in HTML. There is an editor where you can download user details and upload images, such as your logo. Rehngruppen is happy to provide tips on how to create a signature that is suitable for most recipients, regardless of platform and device.
Q: Will the user have direct access to the email signatures I create?
Answer: As an administrator, you can give users direct access to the email signatures you create. But you can also publish them in a test mode, before you decide to publish them to all users. Test mode allows you to test that the signature works before you publish it.
Q: Can I create timed email signatures, for example for campaigns?
Response: Yes, you can create timed email signatures as either the default or reply signature.
Fill in the contact form or call us to book an appointment. We will respond within a few hours of your request.
Collect details of all the different offices or departments in one template - and apply the data you need instantly and easily with Company Details.
Your personal data saved and automatically updated for whenever you need it, with a simple click.
Information in the templates that should be included in, for example, headers/footers or recurring information that you do not want to have to fill in every time.
Our Outlook signature for Office 365 is automatically generated with the user's information, customized to the company's graphic profile and works seamlessly on all platforms without third-party software.
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