Accessibility adapted, easily accessible and functional Office templates. These were the wishes of Hudiksvall municipality before our collaboration. It was important to the municipality that their templates laid the foundation for accessible content. They also wanted their users to be able to access the templates easily. And that there should be functionality that simplified the use of the templates.
Initially, the assignment included only accessible Word templates. However, during the project, the assignment was developed. Hudikvall Municipality also added Excel and PowerPoint templates, template buttons and starter templates.
The template buttons allow users to easily access all the municipality's templates directly from Office. The start templates are adapted for accessibility and are designed based on Hudikvall municipality's graphic profile. They open automatically when the user opens an Office program. This makes it almost impossible for the user to make mistakes! For the same reason, we also applied personal information, which means that the user's information automatically ends up in the right place in the templates.
By far the biggest challenge of the project was to develop the municipality's complex and information-packed templates to be accessible and easy to use. For example, the templates contained information fields for personal information that needed to be updated automatically, but where the user could have multiple roles in different committees and administrations. In addition, much of the information was in the header and footer of the templates, which is not acceptable under accessibility requirements. Another challenge was that the templates had different logos for different areas of the municipality.
Rehngruppen started from scratch. We produced functional templates with a clear structure that makes the templates user-friendly even for the most inexperienced users. All templates were quality assured according to accessibility requirements.
With the implementation of personalized data, the municipality's users' data is placed in the right place in the templates. Completely automatically - regardless of role, committee or administration!
Under the template button there are subfolders with the different logo variants. In this way, the user today has easy access to all templates directly in Office, regardless of which administration the user belongs to.
