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The municipality of Sandviken carried out a major accessibility initiative. Part of the work was to replace its existing templates with new accessible templates. At the same time, the municipality switched from the client version of Word and PowerPoint to the online version.
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Sandviken Municipality is an industrially strong municipality in Gävleborg County, known for its historical connection to the steel industry and its modern focus on sustainable urban development. The municipality combines strong business traditions with investments in innovation, education and living environments that attract both companies and residents.
Public and Non-profit sector
1000-5000
The municipality of Sandviken undertook a major accessibility initiative. Part of the work was to replace their existing templates with new accessible versions, while moving from the client version of Word and PowerPoint to the online version in Microsoft 365. To succeed, the municipality needed a solution that both ensured accessibility and simplified work throughout the organization.
The work started with a comprehensive mapping of all existing templates. We needed to understand how the templates were used, identify new needs, and at the same time ensure that each template was adapted to current accessibility requirements. The challenge lay in both the volume of templates and the transition to a completely new way of working online.
The solution was to use our 365|TemplateExtender tool to distribute updated and accessible templates. We created customized Word and PowerPoint templates based on the municipality's graphic profile and requirements, and made them directly available in the online version. Thanks to the cloud solution, all employees had easy access to the templates via computer, tablet or mobile.
Today, Sandviken Municipality has ownership of its template library through an administration portal in 365|TemplateExtender. The templates are automatically updated for all users and can easily be expanded with smart features, such as icon and image libraries. The result is a long-term, flexible and accessible template solution that strengthens the municipality's internal and external communication.
The municipality of Sandviken carried out a major accessibility initiative. Part of the work was to replace its existing templates with new accessible templates. At the same time, the municipality switched from the client version of Word and PowerPoint to the online version.
The work started with a comprehensive mapping of all existing templates. We needed to understand how the templates were used, identify new needs, and at the same time ensure that each template was adapted to current accessibility requirements. The challenge lay in both the volume of templates and the transition to a completely new way of working online.
The solution was to use our 365|TemplateExtender tool to distribute updated and accessible templates. We created customized Word and PowerPoint templates based on the municipality's graphic profile and requirements, and made them directly available in the online version. Thanks to the cloud solution, all employees had easy access to the templates via computer, tablet or mobile.
Today, Sandviken Municipality has ownership of its template library through an administration portal in 365|TemplateExtender. The templates are automatically updated for all users and can easily be expanded with smart features, such as icon and image libraries. The result is a long-term, flexible and accessible template solution that strengthens the municipality's internal and external communication.
We faced two main challenges. First, a thorough mapping of all existing templates was required. Firstly, to review how the templates are used and identify new needs, and secondly to facilitate an efficient transition of the large number of templates. In addition, all templates needed to be adapted to comply with accessibility requirements.
Our 365|TemplateExtender tool became the solution that enabled the smooth distribution of updated and accessibility-adapted templates. Through a thorough and close collaboration with the customer, we created professional and customized templates that meet accessibility requirements. The templates were adapted to the online version of Word. Since they were published in a cloud-based solution, all employees now have easy access to the templates from their computers, tablets and mobiles.
With the help of 365|TemplateExtender, the municipality of Sandviken can easily access their templates themselves, via their own administration portal. They have an overview of their templates, and can easily make updates. Since it is cloud-based, the templates are updated directly for all users. It also means they can add smart features (such as icon or image libraries) whenever they want.
