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FAQ
Previously, many SunPine employees chose to create their own documents, instead of using SunPine templates. They did not have control over the design of the documents, for example, they did not always follow their graphic profile. When SunPine, together with the agency Oh My, updated their graphic profile, the customer also wanted to create new templates. We helped the client create templates that are so accessible and user-friendly that the organization's users will prefer to use the templates, instead of creating their own documents. We did this by producing user-friendly, quality-controlled templates that the user can access via template buttons directly from the Office program they work in.
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SunPine is a Swedish biorefinery that processes crude tall oil, a by-product of the forest industry, into renewable products such as biodiesel and green chemicals. The company is a key player in the transition to a more sustainable energy system and contributes to reducing the climate impact of the transport sector.
Manufacturing and industry
50-100
SunPine found that many employees chose to create their own documents instead of using company templates. The result was varying designs, a lack of uniformity and documents that did not always follow the graphic profile. When the visual identity was updated together with the agency Oh My, SunPine realized that they also needed new, user-friendly templates that the organization's approximately 80 employees would actually want to use.
The brief was to develop new Word and PowerPoint templates with a short deadline before the end of the year. The goal was clear: the templates had to be so accessible and user-friendly that employees would prefer them to creating their own documents. At the same time, they needed to work in many different scenarios and meet SunPine's graphic guidelines.
We produced 20 quality-controlled templates with carefully tested features, such as special fonts, language settings and layout. By standardizing components such as footers, logo placement and colours, we were able to simplify work across templates. All templates were published in our online service 365|TemplateExtender, which users can access via template buttons directly in Office. It also includes SunPine's icon library, image bank and ready-made PowerPoint pages that can be easily dragged into presentations.
The result is a complete template package that is easy to find, easy to use and always fits the profile. SunPine employees now create professional documents and presentations quickly and consistently. The solution saves time, improves quality and makes the templates the obvious choice - something the customer also confirmed: "It works well. Thanks for the great cooperation!"
Previously, many SunPine employees chose to create their own documents, instead of using SunPine templates. They did not have control over the design of the documents, for example, they did not always follow their graphic profile. When SunPine, together with the agency Oh My, updated their graphic profile, the customer also wanted to create new templates. We helped the client create templates that are so accessible and user-friendly that the organization's users will prefer to use the templates, instead of creating their own documents. We did this by producing user-friendly, quality-controlled templates that the user can access via template buttons directly from the Office program they work in.
The brief was to develop new Word and PowerPoint templates with a short deadline before the end of the year. The goal was clear: the templates had to be so accessible and user-friendly that employees would prefer them to creating their own documents. At the same time, they needed to work in many different scenarios and meet SunPine's graphic guidelines.
We produced 20 quality-controlled templates with carefully tested features, such as special fonts, language settings and layout. By standardizing components such as footers, logo placement and colours, we were able to simplify work across templates. All templates were published in our online service 365|TemplateExtender, which users can access via template buttons directly in Office. It also includes SunPine's icon library, image bank and ready-made PowerPoint pages that can be easily dragged into presentations.
The result is a complete template package that is easy to find, easy to use and always fits the profile. SunPine employees now create professional documents and presentations quickly and consistently. The solution saves time, improves quality and makes the templates the obvious choice - something the customer also confirmed: "It works well. Thanks for the great cooperation!"
The customer SunPine experienced that many within the organization chose to create their own documents, instead of using SunPine's templates. SunPine did not have control over the design of the documents created. For example, documents were produced that did not follow their graphic profile. When SunPine, together with the agency Oh My, updated their graphic profile, the customer also wanted to create new templates for the organization. The hope was that these templates would be so accessible and user-friendly that the organization's approximately 80 users would prefer to use the templates, instead of creating their own documents.
With a tight deadline, it was time to ensure that the client's templates were so user-friendly and accessible that users would prefer using the templates to creating their own documents.
One way to ensure the use of the new templates was to thoroughly check all features, such as special fonts and language settings. The templates were created to work in all scenarios that the user might encounter.
Another way to simplify for the user was to facilitate the use between templates. By standardizing as many components as possible (such as footers, color choices, and logo placement), it becomes easy for users to share content between templates.
The customer's content would be collected on our online service 365|TemplateExtender. This way, users would be able to access all templates and other content via template buttons in the respective Office programs.
The solution was 20 user-friendly, quality-controlled templates. SunPine's 80 or so template users can easily access the templates via template buttons directly in the Office program they are working in. They can also access content that they may want to use in the templates. For example, they have access to SunPine's icon library and image bank. Directly via PowerPoint, they can also access designed pages that they can easily drag into their presentation.
