Vallentuna municipality was in need of new Word templates. The assignment involved creating easy-to-use templates that follow the municipality's graphic profile, for example in the use of colors and graphic objects, while ensuring that the templates are the basis for accessible documents.
Vallentuna Municipality was in need of four accessible Word templates. For Vallentuna municipality, it was important that the templates comply with the Web Directive's accessibility requirements, were easy to use and, of course, that they are designed according to the organization's graphic profile.
An important challenge, which affects many factors in the production of templates, is accessibility. In order for all users, regardless of their abilities, to be able to access the information contained in the documents created from the templates, good knowledge of accessibility is required. Using our expertise in the field, we faced challenges in placing graphic objects, inserting alternative texts, adapting text placement based on the order of screen reading tools, and reviewing readability and color choices.
Vallentuna municipality uses special fonts. Challenges can arise in the use of special fonts, so we think it is important to quality control special fonts before they are used. During a check, we look at, among other things, the license, functionality such as bold and italic text in different programs, embedding of fonts in PDFs and the use of the font in the presentation of data.
The solution to ensure that the templates comply with accessibility requirements was to carry out a thorough accessibility adaptation of the templates. This included creating a clear structure for text placeholders to create a clear reading order, having a simple hierarchy of heading levels to simplify for people with assistive technology, inserting alternative texts and making content accessible in tables. Our accessibility expert quality assured the templates before delivery.
The specialty font underwent proper quality assurance both before use and then after application to the templates. The customer can be fully confident that the specialty font will work well in their new templates.
